🏘️
Maplewood Commons
Homeowners Association
Welcome, Maplewood Neighbors!
Your community hub — stay informed, connected, and engaged.
Latest Announcements
🌳 Community Event Mar 8, 2026
Spring Community Cleanup — March 22nd
Join your neighbors for our annual spring beautification day! Refreshing the entrance landscaping, cleaning the walking trail, and sprucing up common areas. Gloves and tools provided — pizza lunch included!
⚠️ Important Mar 5, 2026
Pool Opening Delayed — New Date May 15
Due to necessary repairs to the filtration system, the community pool will open May 15th instead of May 1st. Work begins next week. We appreciate your patience!
📋 HOA Update Feb 28, 2026
2026 Budget Approved — Dues Unchanged
The 2026 annual budget was approved with no change to quarterly dues. Reserve fund is at 94% funded — well above recommended threshold. Full budget summary available in Resources.
Spring 2026 Newsletter — The Maplewood Maple
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Neighbor Spotlight: The Martinson Family How they transformed their front yard into a pollinator garden
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Spring Landscaping Tips from GreenScape Atlanta HOA-approved vendor shares seasonal care guide
🎉
July 4th Block Party Planning Begins! Annual celebration — volunteers needed now
Upcoming Events
Mar
18
Board Meeting7:00 PM · Community Clubhouse
Mar
22
Spring Cleanup Day9:00 AM · Neighborhood Entrance
Apr
5
Easter Egg Hunt10:00 AM · Common Area Park
Apr
15
Q2 Dues Deadline$385.00 due by this date
Quick Links
🏗️ACC Request 📚Bylaws 🔧Report Issue 👥Directory
Your Board
RH
Robert HayesPresident
SM
Sandra MillsSecretary
TK
Tom KwonTreasurer
LR
Linda RossAt-Large
DJ
David JamesAt-Large
Announcements
Stay informed with the latest news, alerts, and updates from your HOA board.
🌳 Community EventMar 8, 2026
Spring Community Cleanup — March 22nd
Join your neighbors for our annual spring beautification day! We'll be refreshing the entrance landscaping, cleaning up the walking trail, and sprucing up the common areas together. Gloves and tools provided. Pizza lunch included for all volunteers! Meet at the neighborhood entrance at 9 AM sharp.
⚠️ ImportantMar 5, 2026
Pool Opening Delayed — New Date May 15
Due to necessary repairs to the filtration system discovered during our annual inspection, the community pool will open May 15th rather than May 1st. The board approved a repair contract with AquaClear Services and work begins March 17th. Questions? Contact [email protected]
📋 HOA UpdateFeb 28, 2026
2026 Annual Budget Approved — Dues Remain Unchanged
The board is pleased to announce the 2026 annual budget was unanimously approved at our February 25th meeting with no increase to quarterly dues ($385/quarter). The reserve fund is currently at 94% funded — well above the recommended threshold. A full budget summary is available in Resources.
🔨 MaintenanceFeb 20, 2026
Entrance Monument Signs — Renovation Complete!
The restoration of our neighborhood entrance monuments is complete. The stone was cleaned, re-mortared, and fitted with energy-efficient LED landscape lighting. The project came in $400 under budget. Thank you to the Beautification Committee and the neighbors who donated plants from their gardens!
The Maplewood Maple
Your quarterly neighborhood newsletter — keeping our community connected, informed, and inspired.
Spring 2026 — From the President's Desk

Dear Maplewood Neighbors,

Spring has arrived in Maplewood Commons, and with it comes the renewed energy and sense of community that makes living here so special. As I look around our neighborhood, I'm genuinely inspired by the pride you all take in your homes and in our shared spaces.

This quarter brought some exciting accomplishments: our entrance monument renovation is complete and looks stunning, our reserve fund remains robust, and we've launched this new community portal to make it even easier to stay connected.

Warmly,
Robert Hayes, HOA President

Neighbor Spotlight: The Martinson Family

When Kevin and Amy Martinson moved to Maplewood Commons three years ago, their front yard was standard fescue. Today it's a thriving, ACC-approved pollinator paradise featuring native Georgia wildflowers, milkweed for monarchs, and a small water feature that's become a neighborhood landmark. "We just wanted to do something good for the bees," Amy shared. Three other households have since submitted ACC requests for similar gardens. The board fully encourages these beautiful, sustainable upgrades!

Spring Lawn & Home Care Checklist
✅ Aerate & overseed fescue lawn in early spring
✅ Clean gutters of winter debris before rain season
✅ Inspect irrigation heads before activating systems
✅ Pressure wash driveways and sidewalks
✅ Mulch beds with 3" of pine straw or hardwood
✅ Check HVAC filters before cooling season begins
Past Issues
🌸 Spring 2026Current Issue
❄️ Winter 2025December 2025
🍂 Fall 2025September 2025
☀️ Summer 2025June 2025
Nominate a Neighbor

Know a neighbor doing something wonderful? We'd love to feature them in our next newsletter!

Meeting Minutes
Official records of all HOA board meetings — transparent governance for our community.
February 25, 2026 — Regular Board Meeting ✅ Approved · 5 of 5 Present
Call to Order

President Robert Hayes called the meeting to order at 7:04 PM. A quorum was confirmed with all five board members present. Sandra Mills serving as Secretary.

2026 Budget Approval

Treasurer Tom Kwon presented the proposed 2026 operating budget of $142,800. Reserve fund contributions remain at $28,500/year. Motion to approve: Hayes. Second: Ross. Approved 5-0. Quarterly dues unchanged at $385.

Pool Inspection Report

David James reported results of annual pool inspection. Filtration system requires replacement. Three bids reviewed: AquaClear ($4,200), PoolPro ($5,100), Blue Wave ($4,850). Motion to accept AquaClear bid: James. Second: Mills. Approved 4-1.

ACC Application — 14 Birchwood Ct

Application for 6' cedar privacy fence replacement reviewed. Meets community standards. Motion to approve: Mills. Second: Kwon. Approved 5-0.

Adjournment

Meeting adjourned at 8:32 PM. Next meeting: March 18, 2026 at 7:00 PM, Community Clubhouse.

January 21, 2026 — Regular Board Meeting ✅ Approved · 4 of 5 Present
2026 New Year Priorities

Board discussed priority projects: community portal launch, entrance monument restoration, and pool area improvements. Three committees formed with volunteer leads.

Community Portal Launch

Portal presented to board. Unanimously praised for design and functionality. Board approved soft launch to residents by February 1st.

Entrance Monument Project

GreenScape Atlanta selected at $3,600 — $400 under approved budget. Work begins January 27th.

Minutes Archive
Feb 25, 2026APPROVED
Jan 21, 2026APPROVED
Nov 19, 2025APPROVED
Oct 15, 2025APPROVED
Next Meeting
18
March 2026 · 7:00 PM
📍 Maplewood Commons Clubhouse
42 Commons Drive, Roswell GA
Board Task Tracker
Active action items and project status for the Maplewood Commons HOA board — Q1 2026.
Q1 2026 Action Items
✓
Approve 2026 annual operating budget
Done
✓
Complete entrance monument restoration project
Done
✓
Launch community portal to residents
Done
Award pool filtration repair contract to AquaClear
High
Organize and promote Spring Community Cleanup Day (Mar 22)
Med
Send Q2 dues invoices to all 87 homeowners
High
Recruit July 4th Block Party volunteer committee
Low
Publish Spring 2026 newsletter to community portal
Med
Update vendor list on Google Site with new approved contractors
Low
Follow up on covenant violation — 7 Elm Trace (landscape)
High
Project Progress
Pool Repair Project25%
Q2 Dues Collection0%
Spring Cleanup Event Planning70%
Google Site Update45%
Summary
✓ Completed3
🔴 High Priority4
🟡 Medium2
🔵 Low Priority2
Assigned To
Robert Hayes3 tasks
Sandra Mills3 tasks
Tom Kwon2 tasks
Linda Ross / David James1 each
Neighbor Directory
Connect with your Maplewood Commons neighbors — kept strictly confidential for community use only.
🔐
Directory Access Requires Login
To protect our neighbors' privacy, the community directory is password protected. Use the community password shared in your welcome packet.

Community Resources
HOA documents, approved vendors, and helpful guides for Maplewood Commons residents.
Governing Documents
📄
Community BylawsLast updated: January 2024 · PDF
Download →
📋
Declaration of Covenants (CCRs)Recorded: March 1994 · PDF
Download →
🏗️
Architectural Review Guidelines & ACC FormUpdated: August 2025 · PDF + Form
Download →
💰
2026 Approved Budget SummaryApproved: Feb 25, 2026 · PDF
Download →
HOA-Approved Vendors
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GreenScape AtlantaLandscaping & Lawn Care(770) 555-0142
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AquaClear ServicesPool Maintenance & Repair(770) 555-0198
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Peachtree ElectricElectrical Services(770) 555-0217
🔨
Roswell RenovationsGeneral Contracting(770) 555-0304
Pay Dues Online
💳
Q2 2026 Dues
$385.00
Due April 15, 2026
Contact the Board
📮 P.O. Box 1184, Roswell GA 30076
⏱️ Response within 3–5 business days